Spotlight on... digital nursing documentation launch | Our news

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Spotlight on... digital nursing documentation launch

The #WeConnect team is pleased to launch the 90 day readiness programme in preparation for nursing records and documentation becoming digital.

It’s an exciting time – many of you will have heard from colleagues who attended Cerner demonstrations of the system last week – even our own fantastic nursing teams were there leading the sessions and showing the benefits.

The digital nursing go live is being supported with a 90 day readiness programme that began on 15th July in each of our hospitals. The programme is aimed at preparing staff for the changes to come with live demonstrations and Smartcard help sessions this week.

All nursing staff are invited to join in with the activities and start to get involved. Each site has organised a range of activities including demonstrations of the Millennium system. Join the live demonstrations and gain an insight into what’s coming up. The team welcome your feedback and questions.

Live Demos by Caroline McGeary, Change Manager, Clinical Systems:

  • Newham: Tues 23rd July, 2-5pm, Seminar Room 2, NUH Education Academy (*postponed from 18 July).
  • The Royal London: Thurs 18 July, 9-11am, Seminar Room 3, RLH Education Academy.
  • Whipps Cross: Fri 19 July, 10-11am, 1:30-2:30pm, 2:30-3:30pm, MEC Lecture Theatre; and 11:30am-12:30pm, 12:30-1:30pm Board Room, Junction 6.
  • St Bartholomew’s: Fri 26 July, 1-5pm, 4B Seminar Room, KGV.

Live Demos by Rhian Morgan from Cerner:

  • Whipps Cross: Thurs 18 July, 10am-1pm, Canteen.
  • The Royal London: Thurs 18 July, 3-5pm, Ward 10.
  • Newham: Thurs 25th July, 10am-12:30pm, outside Health Central.
  • St Bartholomew’s: Thurs 25 July, 2:30-5pm.

In addition, the Registration Authority will hold drop-in sessions on a different site each day this week, so that you can seek advice if you have any issues regarding your Smartcard, such as unblocking your card, dealing with permission issues, and any other advice regarding Smartcard registrations.

Registration Authority drop-in sessions:

  • The Royal London: Tues 16 July, Senior Nurse Office, Ward 3F.
  • St Bartholomew’s: Wed 17 July, Site Managers Office, 4th Floor, KGV Building.
  • Newham: Thurs 18 July, Site Office.
  • Whipps Cross: Fri 19 July, Junction 3 Site Office.

Twitter chat, Friday 19th July:
Share your ideas about the benefits of electronic nursing records by joining the Twitter chat with Louise Hicks, Chief Nursing Information Officer throughout the day on Friday 19th July. Join on Twitter by following @louisechicks1 and @BHWeConnect, ask questions and share your perspectives. Louise and the team will also be posting live from the Digital Health Summer School, exploring the benefits and challenges of establishing digital nursing records.

Go live:
There will be different go live dates for each hospital. The system will go live on Millennium for the first hospital site in October, with the other sites following at 2 week intervals. On-ward training for nurses will follow in the weeks to come, along with full on-site support during the go live weeks at each hospital.

For further site based information please contact your Nursing Information Officer or their Deputy. The site leads are: Tris Kerr and Cynthia Zimuto (deputy) for Whipps Cross, Michael Moeller and Nicola Rudkin (deputy) for The Royal London, Andrea McDonnell and Robin Khariuk (deputy) for Newham, and Angela Robinson and Jason Radley (deputy) for St Bartholomew’s. They will be keeping you in the loop via safety huddles during our first We Connect week.

Please contact Rachel Huck if you are interested in becoming a super-user, trainer or digital ambassador, or contact your site NIO or Deputy NIO.

Read more about the WeConnect digital transformation for clinical documentation, electronic prescribing and medicines administration (EPMA) here.

WeConnect launch day

Comments

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  1. Vish Ramoutar Tuesday, 16 July 2019 at 12:32 PM

    Embracing Digital Nursing Documentation (DND) at Barts Health is a tremendous investment into improving patients quality of care. One of the main issues going paperless is that there are often insufficient number of computer on wheels (COWS) on the wards. This has to be resolved.

  2. Alexander Hess Tuesday, 16 July 2019 at 04:09 PM

    They're trying to rebrand them from COW to WOW (workstation on wheels).
    I can't wait for digitalisation to happen BUT, I've previously mentioned it before - this seems to be cost-driven rather than patient entred as I was raising concerns on how it would impact my environment (for the worse in current conditions) and didn't get any response.

  3. Louise Hicks Wednesday, 17 July 2019 at 02:35 PM

    Hi Vish thank you for raising this - really important. We have been mapping this as part of our planning and also learning from other hospitals. We have a planned approach that also links to getting the best out of our electronic prescribing programme too and the opportunity that this brings to increase the availability of varied types of computer access on wards. Anna Wickenden - Programme Manager will respond with the detail on the numbers as its going to make a really positive difference for us & I won't spoil her response to you! However, one thing we have been discussing with ward teams and their ward managers is how do we enable us to use WOWs consistently and really optimise their portability in the clinical environment? Really interested in your views? Also we have a twitter chat on Friday 19th from 17-1800 where we will be chatting about benefits & challenges follow me on @louisechicks1 & join in the chat - it would be great.

  4. Richard Johns Wednesday, 17 July 2019 at 04:45 PM

    Will there be guest logins for agency psychiatric nurses?

  5. Anna Wickenden Thursday, 18 July 2019 at 04:26 PM

    Thanks for the comment Vish. We agree that digitisation needs to be underpinned by good access to PCs at the point of care. To support our goals, there are 200 additional workstations on wheels (WOW) being rolled out from the end of July across our sites. A further 200 drug carts with PCs and scanners for e-prescribing will also be rolled out in time for our March 2020 go-live. This will provide an additional 400 mobile PCs that can be used at the point of care to support our continued journey to digital.

  6. Ehsan Hanzaree Friday, 19 July 2019 at 02:24 PM

    Hi all.
    No Green Cake at MEH
    The TB team at MEH had gone digital more than 3 year ago with , prescribing, and Nursing documentation and contact tracing.
    Ooops, no one noticed.

  7. Anna Wickenden Sunday, 21 July 2019 at 03:24 PM

    @Alexander please let us know where you work site and ward and your local Nursing Informatics Officer (NIO) will arrange to come and talk to you to understand more about your concerns?

  8. Anna Wickenden Sunday, 21 July 2019 at 03:34 PM

    @Richard Johns Regular agency staff are currently encouraged to get training and an NHS Digital Identity smartcard or add a Barts Health role to their own existing NHS smartcards. Alternatively temporary locum and agency staff will be given a temporary access cards but need to identify themselves in the record much like signing and printing your name in the paper records now.

  9. Alan Hurding Monday, 22 July 2019 at 03:20 PM

    Will we be able to electronically record fluid balance charts?

  10. Richard Johns Monday, 22 July 2019 at 07:12 PM

    OK. I would maybe suggest to the Nurse Bank that all bank psychiatric nurses be emailed about the change to paperless records, as most document only in the Enhanced Care booklet and have not undertaken Millennium training.

  11. Ildiko Papp Thursday, 22 August 2019 at 05:52 AM

    I was unable to send e mail to Millennium.training@nhs.net to book myself for the super user day. A message " no match was found " appeared and e mail was not sent.
    do we have another e mail address ? I sent my booking request to the site lead so hopefully will be booked in.

  12. Ildiko Papp Thursday, 22 August 2019 at 05:59 AM

    The problem besides the lack of computer or shall I say working computers is the number of observation machines . How many observation machine we will have on each ward ?
    Also will we have nursing documentation, fluid balance chart, vascular oobs chart, diabetic chart on cerner.
    How we will identify who did the obs when temporarily staff .
    I am coming from a Trust JR Oxford where 15years ago electronic observation was used.
    We had a individual access for each agency nurse so we had many access code in an envelop and it was given to the agency nurses on every shifts. Is it possible with the QR code if they do not have smartcard or what is the trust plan for this.

  13. Anna Wickenden Tuesday, 27 August 2019 at 01:11 PM

    @Alan Hurding - Yes for the first phase nursing documentation from October and further fluid balance enhancements coming after March 2020 to automatically display the prescribed IV fluids when we go live with e-prescribing and medication administration (EPMA).